Office Manager and Executive Assistant Commercial Real Estate Finance

Job title: Office Manager and Executive Assistant Commercial Real Estate Finance

Company: Max Benjamin Partners Inc

Job description: Benefits:

• Medical Benefits
• Bonus based on performance
• Competitive salary
• Opportunity for advancement
• Paid time off
• Free food & snacks

This is a rare opportunity to start a career at an active boutique commercial real estate firm. This role is expansive and allows the individual a path to promotion with the company in either business operations and/or real estate finance. The Office Administrator (OA) job is two-fold and is responsible for both championing all office management to a team of 20 in-person and 20 remote staff, as well as the executive assistance to the Managing Director (“MD”) to ensure all essential company initiatives are successfully carried out. This includes ensuring all office supplies are proactively restocked, maintaining office and kitchen cleanliness and organization, and acting as the main point of contact/liaison for employees with any internal essential business functions, from onboarding and deal closing to daily support with third-party business vendors. The OA will be working directly with the MD and the Operations Manager, helping to run the fast-paced office. This OA role will provide administrative support to alleviate the MD’s responsibilities by taking calls on his behalf, managing his calendars, writing employee contracts, planning travel itineraries, maintaining organization on several projects, and adding value on email correspondence whenever possible. OA will occasionally perform personal errands.Responsibilities Include:

• Draft and send correspondence from contracts, recruitment materials, events, and employee contracts
• Have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior leadership at MBP
• Support the MD as needed on business and extraneous tasks and continually ensure MD is punctual to all meetings and prepared for travel and priorities
• Ensure all invoices are approved by MD and paid by the Billing Department ahead of schedule
• Maintain professionalism and strict confidentiality with all materials exercising discretion
• Ensure all employees are supported from onboarding, training materials, and access to third-party resources to facilitate necessary job functions
• Order and maintain office and employee supplies

Job Requirements:

• 3 years of prior OA or Executive Assistant experience
• Highly proficient professional business writing with exceptional English, grammar, and punctuation skills
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, OneDrive)
• Must have outstanding initiative, be a self-starter, and a Jack of all trades – someone who simply embraces new challenges and figures out a solution with whatever resources necessary in a timely and professional manner
• Must have excellent written, verbal, and interpersonal communication skills
• Competency or strong interest in financial statement analysis, business valuation, accounting, and finance
• Highly organized and detail oriented with ability to follow up on priorities
• Collaborative, team-oriented individual with a strong sense of integrity and professionalism
• Ability to focus and maintain multiple projects
• Inventive with problem-solving
• Competent in legal jargon (prepping, editing, managing legal documents) is preferred
• Correspond with a professional and warm communication style
• Must have reliable form of transportation

Education:

• Bachelor’s degree, preferably in Finance, Economics, or Business Administration

Employment Type:

• Full-time
• In-office 5 days a week at our headquarters in Beverly Hills

Compensation:

• $20 to start for first week trial period
• $55,000-$75,000 annually DOE + ample bonus opportunities
• We are looking for someone to stay with our company long term and will take care of them as they take care of our team
• There is a direct path to promotion within a 2 year time period. It is our goal to have this person grow with the company

About Max Benjamin Partners:Max Benjamin Partners is a boutique commercial real estate firm in Beverly Hills specializing in innovative capital solutions for real estate developers and investors. Our vast network of international and domestic capital providers, our creative approach to the capital stack, and our willingness to go above and beyond for our clients allows us to deliver the most competitive financing options on the market. Despite current market trends causing many competitors to cut staff, our team has doubled in size in the last year. The MBP team is very hardworking, passionate to succeed, close-knit, and collaborative.To Apply:Please send both your Cover Letter and Resume to recruitment@mbpartners.com to complete your application. Carefully reading correspondence and accurately following detailed instructions is at the core of this work, and failure to do so will disqualify your application. We will reach out to you via email with next steps once the full application is in receipt. Thank you in advance for your interest. We look forward to learning about your background and career goals and can’t wait to welcome the next all-star to our dynamic team.

Expected salary: $55000 – 75000 per year

Location: Beverly Hills, CA

Job date: Mon, 17 Mar 2025 00:29:00 GMT

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