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Job title: Real Estate Contract Administrator
Company: Bagel Brands
Job description: At Caribou Coffee we create day-making experiences that spark a chain reaction of GOOD! This is our purpose. Our team brings this to life by focusing on what’s really important around here – TEAM, GUEST, BUSINESS! It’s that simple. If you’re ready to work somewhere you can be yourself while making an impact on your community, creating life-long relationships, and serving the best coffee around, join our herd! Apply today and be part of the ‘Bou Crew!Position Overview:
The Real Estate Contracts Administrator will provide support to the Caribou legal team in all aspects of the real estate and development process as well as other general legal administrative support. This includes a focus on the following core areas: preparing, reviewing, and electronically filing various real estate documents, administrating and managing various legal software systems used for real estate legal support (currently HighQ, Legal Tracker, and Tango), researching relevant laws and regulations, and other legal administrative support including litigation support, outside counsel billing management, and fielding and responding to internal and external correspondence from various parties.This individual must work in a fast-paced professional environment utilizing communication, problem-solving, decision-making, and analytical skills. The individual must be organized, detail-oriented, and capable of functioning as part of a larger team.Core Responsibilities:
Lease and Contract Drafting and ManagementPrepare and review letters of intent (LOI), leases, amendments, option exercise letters, renewals, SNDAs, estoppel,s and other related documents and contracts (including general contractor agreements, property management, building and maintenance service agreements)Assist in reviewing and comparing document versions and reviewing lease checklists for accuracy and completenessAbstract leases, amendments, and ancillary documents and maintain appropriate filing systemsRoute documents for electronic signatures and e-filing of completed agreementsLease Lifecycle and Portfolio ManagementAdminister software system for lease administration including abstracting leases, maintaining and updating lease files, and providing reporting on critical dates, terms, etc.Administer contract management system for the real estate legal function (currently HighQ and Tango)Tracking key dates along the new store opening process (e.g. possession/deliveryCommunication and CoordinationAct as liaison to the field and corporate support center team members in answering lease and contract-related questions and inquiries including maintenance and insurance-related itemsDraft and send communications to landlords and property management companies regarding lease-related itemsInteract with the Real Estate, Construction, and Facilities Maintenance Departments providing support to a variety of processes including new store openings, construction, renewals, and insurance certificates (COI management)Manage lease-related correspondence including triaging for priority issuesCoordinate with lease accounting and rent teams on new store openings, renewals, and revisions to stores within the current portfolioGeneral Legal and Administrative SupportAssist in engagement letters, billing guidelines, and onboarding for outside counselAdminister the matter management system to track legal matters and outside legal spendReview, cod,e and process bills from outside counsel in the matter management system; develop and implement reports for monitoring and reporting on outside legal spendFurnish litigation support including file set-up and maintenance, document and fact gathering, review and preparation of discovery material,s and coordination with outside counsel and internal departmentsAssist with legal entity and business license management with registered agentAssist the legal team with scheduling meetings and with general correspondence, including reviewing and directing mail and email communications to the proper internal contactsSkills & Requirements:Brings the Core Values to life in all that you do: Support One Another, Make Fun Happen, Be Yourself, Take Ownership, Serve with LoveHighly motivated, self-directed, and results-drivenDetail-oriented with strong organizational skillsAbility to work independently and collaborate in a team environment, manage and follow through multi-step project steps/procedures consistentlyAbility to read and understand various legal documentsStrong writer, consistently drafting legal documents and other correspondence with a high level of attention to detail and clarityWell organized, self-motivated with a strong desire for learningDemonstrates an entrepreneurial spirit with strong analytical, and detail orientationAbility to effectively communicate with members of other departments in order to support their functions as well as funnel issues through the legal teamQualifications:
Required:College or post-secondary degree or paralegal certificate or other pertinent administrative, real estate, or legal training3-5 years’ experience in legal or contract management support including lease management, contract administration, legal assistant, paralegal, or related areasAbility to prepare concise and effective legal writing including lease-related documents such as amendments, letter agreements, lease memoranda, and formal legal correspondenceExperience analyzing leases and related real estate documents and effectively communicating key information to internal stakeholdersAbility to use various software systems to track matters, outside counsel use and spend, contracts, leases, and other dataAbility to effectively communicate with various stakeholders and identify, triage, and resolve issues that may ariseExcellent computer skills (Word, Outlook, Excel, PowerPoint, legal matter and contract management software systems)Preferred:Experience using Tango, HighQ, Legal Tracker, DocuSign, or other similar systemsPhysical Requirements:
The physical requirements for this position include sitting, standing, bending, lifting, and moving intermittently during working hours. These physical requirements must be accomplished with or without reasonable accommodation.The duties of this position may change from time to time. Caribou reserves the right to add or delete duties and responsibilities at the discretion of Caribou or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.Caribou Coffee Operating Company, Inc. and its affiliates are proud to be Equal Opportunity Employers to all applicants for employment and prohibit discrimination and harassment of any type based on any characteristic protected by federal, state or local laws. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.Address: | 3900 Lakebreeze Ave N , Brooklyn Center, Minnesota 55429 |Compensation Range:$64,946.00 – $108,243.00 per year*Starting pay is subject to Local and State Minimum Wage regulations.**Ranges reflect what employer reasonably and in good faith expects to pay for such position.The physical demands for this position are reaching, lifting up to 50 pounds, sitting, standing, for 4 to 8 hours, bending, and moving intermittently during working hours. These physical demands may be accomplished with or without reasonable accommodations.The duties of this position may change from time to time. Caribou Coffee reserves the right to add or delete duties and responsibilities at the discretion of the company or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.Caribou Coffee Operating Company, Inc. and its affiliates are proud to be Equal Opportunity Employers to all applicants for employment and prohibit discrimination and harassment of any type based on any characteristic protected by federal, state or local laws. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.Brand: Caribou Coffee
Expected salary: $64946 – 108243 per year
Location: Brooklyn Center, MN
Job date: Thu, 03 Apr 2025 23:00:16 GMT
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