Real Estate & Corporate Services Analyst

Job title: Real Estate & Corporate Services Analyst

Company: Panasonic

Job description: Overview:Every moment of every day, people all over the world turn to Panasonic to make their lives simpler, more enjoyable, more productive and more secure. Since our founding almost a century ago, we’ve been committed to improving peoples’ lives and making the world a better place–one customer, one business, one innovative leap at a time. Come join our journey! Responsibilities:Panasonic Real Estate & Corporate Services Analystabout how Panasonic is creating a better life, a better world.
to see how our employees are shaping the technologies that move us.What You’ll Get To Do:Position is responsible for all corporate services programs and real estate/facility administration and analytic support including responding to program inquiries, supplier management, communicating with corporate services suppliers and internal customers, analyzing travel, fleet and real estate data, P-Card program administration support, audit and processing of monthly corporate services invoices. This position will also be responsible for reviewing lease documentation, understanding contractual financial obligations to ensure timely and accurate payments to landlords and vendors and manage subtenants rent invoicing, operating expense billing and reconciliations. Position reports to Manager – Real Estate and Corporate Services and while function independently on a day to day basis, receives direction and guidance from supervisor.Real Estate Lease Administration and Facilities Support

• Review and audit lease documents including updating and maintaining all lease information and data in excel, as required
• Review invoices in conjunction with lease requirements and gather all supporting back-up documentation from landlords and/or other billing parties to ensure that all calculations are correct
• Maintain landlord and facility related contact info
• Coordinate accounting and funding requirements/information regarding real estate facilities management between outsourced service provider and PNA internal accounting
• Review rental statements and invoices for accuracy, process monthly rental payment, analyze rental liabilities, perform account audits, reconciliations, and other facility and capital projects related payment reviews, and work with landlords and vendors to resolve charge and/or payment disputes
• Manage PNA subtenants rent invoicing, operating expense billing and reconciliations
• Communicate with subtenants on facility matters when necessary
• Respond to facility inquires in support of the facilities management

Corporate Services Program Specialist and Administration Support (Travel)

• Support Corporate Services Manager (CSM) with PNA’s Travel Program management which requires extensive communications internally with business unit (BUs) travelers, business unit finance heads, Corporate Accounts Payable (CAP) and travel suppliers.
• Support CSM with travel supplier management including audit and analytics of supplier’s KPIs and SLAs, strategic planning and program implementations to improve program operations.
• Support CSM in creation, analysis and distribution of pertinent travel related reports to the BUs to improve travel program effectiveness to drive compliance and savings.
• Audit and process monthly Travel Management Company (TMC) transaction billing. Requires timely action as well as maintaining indisputable documentation for audit purposes.
• Audit and process monthly Business Travel Account (BTA) and Purchasing Card (Pcard) billing. Interface with CAP and BU finance heads to answer billing inquiries when needed.
• Provide Travel Program processes, policies and direction to users outside the Corporate Services Organization.

Corporate Services Program Specialist and Administration Support (Fleet)

• Support Corporate Services Manager (CSM) with PNA’s Fleet Program management which requires extensive communications internally with business unit (BUs) drivers, business unit finance heads, Corporate Accounts Payable (CAP) and Fleet program suppliers.
• Support CSM with Fleet supplier management including audit and analytics of supplier’s KPIs and SLAs, strategic planning and program implementations to improve program operations.
• Support CSM in creation, analysis and distribution of pertinent Fleet program related reports to the BUs to improve program effectiveness to improve compliance and savings.
• Audit and process monthly Fleet Management Company (FMC) lease and services billing ensuring all charges are reconciled and accurately charged back to responsible PNA organization.
• Maintain all data associated with automotive fleet driver and vehicle information in SAP ERP Fleet application. Ensure accuracy of all chargebacks to business units and respond to all BU and accounting inquiries.
• Communicate with HR, drivers and BU finance as needed in support of Fleet programs

Scope

• Reports to Manager, Real Estate and Corporate Services
• Individual Contributor, no direct reports

Qualifications:What You’ll Bring:Education and Experience

• Bachelor’s degree in relevant field required.
• 1-3 years of relevant experience.
• Proficiency in personal computer applications, influencing skills, building team alignment,
• Must be experienced in Microsoft Excel, Word and Power Point.

Competencies

• Well organized, detail oriented, self-motivated problem solver. Functions independently within broadly defined direction.
• Employs a disciplined process for defining, measuring and achieving desired results and objectives on multiple projects.
• Ability to set priorities and must be able to communicate and coordinate within the multiple organizations.
• Excellent interpersonal and communication skills.
• Ability to interface with all levels of management internally and externally.
• Provides timely and effective written and verbal communications; seeks input from others.
• Strong skills to communicate clear directions and report to management. -Develop and maintain a network of contacts to achieve key business, organizational and cross-business unit objectives.
• Strong leadership skills required to encourage and obtain cooperation internally across virtually all PNA BUs as well as supplier community.
• Highly motivated and proactive; Must be open to continuous learning and change, accept and embrace process change/transformation through technology and innovation.
• Track record of providing excellent client service while diplomatically pushing back with alternate approaches or solutions where appropriate
• High sense of urgency and thrives in fast paced, dynamic organization with time sensitive deadlines

Communications

• Provides timely and effective written and verbal communications
• Extensive written and verbal communications required to interface with all levels of internal and external stakeholders on a daily basis
• Ability to influence stakeholders to comply with Corporate Services processes and to provide timely responses for necessary information and resolve issues as necessary
• Provides timely and effective verbal and written communications with all stakeholders such as delivering end user training session
• Routinely interact verbally and in writing with third party suppliers

Other Requirements

• Up to 10% travel

Benefits & Perks – What’s In It For You:Panasonic prioritizes total wellbeing. We offer a wide variety of benefits and programs to support your physical, emotional, financial, social, and environmental health. ​

• Competitive compensation package
• Comprehensive benefits
• Pet Insurance
• Paid Parental Care Leave
• Employee Referral Program
• Educational Assistance
• Flexible Work Program
• Volunteer time Off
• Casual Dress Code
• Total Well Being Program

We Take Opportunity Seriously:At Panasonic, we are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture as an equal opportunity employer.The wage range of $70,000 – $80,000 is just one component of Panasonic’s total package. Actual compensation varies depending on the individual’s knowledge, skills, experience, and location. This role may be eligible for discretionary bonuses and incentives. *The minimum hourly wage for this role will be the greater of the posted range, or minimum wage for the location where the employee will be working, subject to local minimum wage requirements.​We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, send us your application!​Panasonic is an Equal Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to: race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability status, protected veteran status, or any other characteristic protected by law. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S.Thank you for your interest in Panasonic.#LI-AS1#LI-HYBRID

Expected salary: $70000 – 80000 per year

Location: Newark, NJ

Job date: Fri, 24 Jan 2025 23:33:32 GMT

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